Job Opportunities
Operations Manager — Start January 2026
Job Description
For over twenty years, the Posen Library has been producing print and digital collections of primary sources (images as well as excerpts from texts translated from over twenty languages). Experts in the field have curated these sources that represent a variety of voices from Jewish culture and history, from all over the world and from the biblical to the contemporary periods. Through them, the Posen Library seeks to fulfill its mission to provide an expansive view of Jewish culture and history and to combat the tendency to reduce and simplify debates about Jews and Judaism.
The project is in a moment of transition as we complete the print collection and expand our digital work. The operations manager will work closely with the managing editor and the CEO to ensure that existing operations, including filing and payment systems, run smoothly. The operations manager will also bring their experience in file and contact management as well as finance systems to improve our infrastructure and create efficiencies.
Tasks include but are not limited to:
- Oversee operations systems and administration: maintain already-established technology, data, and finance systems, process payment paperwork, keep immaculate records
- Manage and coordinate book inventory and shipments
- Troubleshoot issues with infrastructure systems as they arise
- Collaborate with the managing editor and the CEO to identify areas for increased efficiency, including improving current file-sharing, finance, and contact-management systems
- Recommend solutions and manage the new systems once established
- Provide basic tech support for staff
- Assist with administrative aspects of hiring fellows and staff
Qualifications
- At least 5 years of experience in operations administration, contact management, and payment systems
- In-depth knowledge of various office programs and database systems across technology platforms, including QuickBooks Online, Google Workspace, at least one CRM platform, Dropbox, and Adobe, as well as an enthusiasm to learn more
- Demonstrated ability to manage and prioritize multiple tasks and logistics in a remote-working environment
- Independent initiative and resourceful problem-solving, along with excitement to be part of a team committed to one another’s growth
- Excellent communication skills
- A sense of humor and ability to roll with the punches
Term
This is an at-will, salaried, full-time position. Must be able to legally work in the United States or Canada. The position is mostly remote with occasional trips for events and conferences. Please send a letter of interest and resume to managing editor Sarah Shectman at [email protected] by December 4, 2025.
Compensation
$85,000 annual salary plus a generous benefits package including:
- Employer contribution toward medical, dental, and vision premiums
- Up to $2,000 annual reimbursement for non-covered medical expenses
- Designated federal and Jewish holidays off
- 20 vacation days plus 12 flexible days of paid time off
- Up to $1,000 annual professional development support
- Up to $1,000 annual childcare coverage reimbursement for work-required travel
Executive Assistant – Start Fall/Winter 2025
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